Instead of adding a conference's sessions one by one, bring the whole programme in at once. InterScribe reads sessions, rooms and speakers from your file, and you check everything before anything is added.
Schedule import · DisponibleBefore you start
- Create the conference with its days. See Events and conferences.
- Have the programme as a PDF, a Word file (.docx), a photo or screenshot (JPG, PNG), or text you can paste. A file can be up to 10 MB and 20 pages.
Steps
- STEP 1Open the importOn the conference's Schedule tab, select Import schedule.
- STEP 2Add the programme
Drop the file, select Choose a file, or paste the programme from an email, website or document. Then select Read schedule.
- STEP 3Wait while it readsReading usually takes 10 to 30 seconds. You can keep the page open or come back to it.
- STEP 4Review every row
Each row shows the time, session, room, speakers and language. Use Needs a look to see the rows to check first. Select a row to see where it came from in your file and Why we read it this way.
- STEP 5Fix what needs fixing
Change a time, a name or a room in the row. Turn Include off for anything you do not want, such as a break. A room can't hold two sessions at once, so fix every clash before you continue.
- STEP 6Add the sessionsSelect Add draft sessions. The button shows how many sessions it adds.
What the import decides for you
- Rooms and speakers are matched to the ones you have. New ones are suggested, never added without you.
- Language is taken from the session title when the programme doesn't say.
- End times: a session ends when the next one in its room starts. When nothing follows, the end time is guessed at 45 minutes.
- Breaks are left out. Turn one on to add it.
- Dates outside the conference are marked, so you can move the session to a conference day.
After the import
Imported sessions are drafts. Nobody sees them until you publish. Your file is read once and not kept.
- Select Publish all to publish the imported sessions.
- Select Undo import to remove them. Undo removes the draft sessions the import added, and the rooms and speakers it created once nothing else uses them. A session you have already published stays.
If something goes wrong
- Nothing found: the file might be the wrong one, or a photo that's hard to read. Try another file, or paste the text instead.
- We couldn't read this one: nothing was created. Try again.
- This workspace has reached its monthly import limit. The page says when the limit resets. Ask support if you need a higher limit.
- If the import is switched off, add sessions one by one, or try again later.
Events and conferences · Rooms and their AV channels · Speakers