Several rooms and days, a programme of talks, attendees from many countries, and often interpreters. This guide puts the core pages in the order a conference needs them.

The setting

Each room has a stage, a lectern microphone and an AV desk. Attendees move between rooms and follow each talk on their own phone, in their language. Some languages are spoken by interpreters working from the Booth. Hundreds of phones share the venue Wi-Fi. Pick your size to see what goes where.

Your size

The room, from above

Tap a number to see what goes there and why.

2 OF 5

The AV desk

A spare output from the room’s mixer goes into the computer running the InterScribe agent. Each room owns its own AV channel, so each room has its own agent.

You need

A computer with the desktop agent in each room
A USB audio interface or the mixer’s USB output
Power, and sleep turned off

Rooms and their AV channels →

Your week, step by step

WEEKS BEFORECreate the conference and its roomsOne conference holds the sessions across rooms and days, with one set of settings and one speaker list.
WEEKS BEFOREImport the scheduleBring the programme in from a PDF, a Word file, a photo or pasted text. The sessions arrive as drafts.
THE DAY BEFORETest the audio in every roomSelect Test audio on each room’s agent and speak at the lectern.
DURINGSessions start on timeAuto-start takes each session live at its start time. Watch the connection badge in each Console.
AFTERSummaries and transcriptsEach session gets its summary and a transcript for each language.

Plan it

Create a conference: it groups the sessions across days and rooms, with one set of settings and one speaker list. See Events and conferences.
Create a room for each space. Each room owns one AV channel, and each room needs its own agent at its AV desk. See Rooms and their AV channels.
Import the programme from a PDF, a Word file, a photo or pasted text. The sessions arrive as drafts for you to check. See Import a schedule.
Add your speakers once, with photos and bios. See Speakers.
Add speaker names, product names and technical terms to a vocabulary. See Glossary and context.
Choose the languages, and which ones an AI voice or an interpreter speaks. See Languages, AI voices and Human interpreters.
Send the allow-list to the venue's IT team: interscribe.io, *.interscribe.io, scrb.live and *.scrb.live on port 443, and the live audio hosts we give you. See The allow-list for IT.

What usually goes wrong at a conference

The AV desk computer is on the attendees' Wi-Fi. It works in the empty hall and drops when the room fills. Cable it. See Crowded venue Wi-Fi.
A session is in the wrong room, or two sessions clash. The session form shows the clash and refuses to create it until it is resolved. See Sessions and recurring sessions.
An interpreter can't hear the floor. See The interpreter can't hear the floor.

Anything else: the troubleshooting section starts from what you see.

On the day

Each room, before the first session

The AV desk computer is plugged in, cabled, and the agent shows Agent is connected.
Test audio on the room's agent shows We can hear it.
The Console's connection badge reads Good or Fair.
The room's sessions start automatically, or someone is at the desk to press Go live.
The QR code for each session, or for your portal, is on the room's screen and at the door.
Interpreters have entered the Booth and taken their channels.
Someone watches Backstage for interpreters' requests.

The Event-day checklist and the IT pre-event checklist go into more detail.

Afterwards

With a summary template chosen, each session gets its summary, and each language has its transcript. See Summaries and summary templates and Transcripts.

If you record sessions (recording is marked Beta), people can play them back after the event. Your plan sets whether replays carry caption translation and AI audio. See Replays and recordings.

Relacionado

Events and conferences · Import a schedule · Rooms and their AV channels · Interpret from the Booth · Crowded venue Wi-Fi

Conferences