Why Post-Event Assets Matter

Live access is only half the value. Teams that publish clear post-event assets extend accessibility, improve internal alignment, and create long-tail educational value.

InterScribe sessions produce content that can be transformed into operationally useful outputs such as text transcripts, subtitle files, and formatted share documents.

Output Strategy by Format

Word/Document formats

Best for edited internal notes, annotated records, and meeting deliverables.

PDF

Best for fixed-format distribution and official archives.

SRT

Best for replay platforms, subtitle workflows, and media synchronization.

Step-by-Step Publishing Workflow

1. Close live session and collect raw outputs

After event completion, gather transcript and related session artifacts from your workflow tools.

2. Run accuracy review pass

Correct speaker names, acronyms, and high-value terminology before distribution.

3. Prepare Word version

Create an editable transcript document for teams that need comments, highlights, or policy review markup.

4. Prepare PDF version

Export a stable PDF snapshot for stakeholders who need a locked reference version.

5. Prepare SRT version

Ensure timestamps are clean and compatible with replay/video distribution channels.

6. Add session metadata

Include event title, date, speaker context, and language notes in your publish package.

7. Publish to expected channels

Route outputs to your portal/resources, LMS, internal docs, or customer enablement library based on program type.

8. Define and enforce publishing SLA

Set deadlines (for example: draft same day, final by next business day) so teams know when assets are available.

9. Capture corrections for future sessions

Any recurring error should feed back into context selection and vocabulary lists.

10. Keep access rights aligned

Private sessions should remain private in post-event distribution channels.

Practical QA Checklist

• Speaker names and organizations are accurate.
• Critical terms are normalized consistently.
• Timestamps are present and aligned.
• Exported files open correctly across devices.
• Distribution links match audience permissions.

Common Publishing Mistakes

Mistake	Impact	Better approach
Publishing raw transcript without review	Credibility loss and confusion	Add fast editorial pass before release
No SRT output for video teams	Replay caption delays	Make SRT a default publish artifact
No ownership of transcript pipeline	Late or inconsistent delivery	Assign named post-event owner
Access control mismatch	Privacy/compliance risk	Mirror session privacy in distribution permissions

Recommended Internal Standard

Use a three-asset package after major sessions:

1. Reviewed transcript (document format).
2. Archived transcript (PDF).
3. Replay subtitles (SRT).

This package serves operations, accessibility, and audience replay use cases at once.

Reuse Opportunities

Transcript exports are not only records. They can power:

• Knowledge base updates.
• Internal summaries and action trackers.
• Learning materials for onboarding.
• Snippet extraction for communication teams.

When teams operationalize this pipeline, each live session creates durable value beyond the event window.

Final Checklist Before You Publish This Process Internally

• The workflow names the exact InterScribe menu path for every critical action.
• Your team has a pre-event test session and a post-event review rhythm.
• Staff can explain fallback behavior in one sentence.
• Attendee-facing instructions are short, visible, and multilingual.
• Ownership is clear for setup, go-live monitoring, and post-event follow-up.

When these five points are true, the process is no longer theoretical. It is operational, trainable, and repeatable.