🗓️ Creating & Editing Sessions

📅 Overview

In InterScribe, a session represents one live event — such as a service, meeting, webinar, or hybrid conference. Sessions are at the heart of everything you do.

This guide gives you a complete overview of how to:

• Create new sessions
• Configure interpretation and audio input
• Schedule recurring events
• Add context and vocabulary for improved AI performance
• Edit existing sessions before or after going live

Whether you're new to the platform or managing complex event workflows, this guide is your go-to resource.

💡 If you’re just getting started, we recommend walking through Your First Event – Step-by-Step for a quick-start visual tutorial.

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🧭 How to Create a Session (Full Flow)

1. Open the Dashboard

Log in to your InterScribe account and click New Session.

2. Name & Describe the Event

• Title – Give your event a clear name (e.g. “Sunday Service” or “Town Hall – Q3”).
• Description – Optional text shown on your portal and attendee view.

💡 Tip: Keep your description short and relevant. This helps your audience understand what the session is about before joining.

You can also select or create Speakers and Rooms:

• Speakers help personalize the experience.
• Rooms provide consistent entry points (e.g. a church's "Main Hall").

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3. Set Visibility

Choose how attendees will find and access your session.

• Private (Code Only) – Not listed publicly. Only accessible via link or QR code.

• Public (Portal) – Appears on your branded InterScribe portal.

  • You can require a passcode even for public events.
  • If you manage multiple portals, choose which one to list the event on.

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4. Schedule the Time

• One-Time Event – Pick a specific start and end time.

• Recurring Event – Automate weekly, monthly, or custom schedules.

  • Choose a repeat interval (e.g. “Every Sunday”).
  • Set a final date — this prevents endless recurrences.

• Auto‑Start – Sessions can begin automatically, or be manually started from your dashboard.

💡 Tip: Use recurring sessions for services, trainings, or classes you host frequently.

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5. (Optional) Add a Video Source

If you want attendees to watch video along with captions or voice translation:

• Paste a YouTube or Vimeo link.
• InterScribe adds a short delay to keep captions and voice synced with the video.
• Viewers can control playback volume and translation preferences.

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6. Choose Your Audio Input Method

InterScribe supports a variety of ways to send live audio into your session. Your setup determines whether you’ll use the Streamer Dashboard or stream audio via an AV Channel.

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🔧 Step 1: Select the Audio Source Type

When creating your session, you’ll be prompted to choose your audio input type:

• Manual (Use Dashboard) – for using the Streamer Dashboard
• AV Channel Source – required for Desktop Agent, Web Agent, or RTMP/SRT/WHIP

✅ Choose “Manual (Use Dashboard)” if:

• You plan to use the built-in Streamer Dashboard from a browser (desktop or mobile)

✅ Choose “AV Channel Source” if:

• You're using any other method to stream audio (Desktop Agent, Web Agent, OBS, etc.)

🟢 Streamer Dashboard works with or without an AV Channel. If an AV Channel is assigned to the session, the Dashboard will automatically infer and use it — no manual channel selection required.

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🎛️ What Is an AV Channel?

An AV Channel is a virtual routing label that connects your audio input (from a tool or agent) to a specific session.

You must configure AV Channels in two places:

1. In the session (under "Audio Source")
2. In the agent or tool you're using to stream (e.g., Desktop Agent or OBS)

This ensures that InterScribe knows which audio stream belongs to which session.

⚠️ If the AV Channel doesn't match between the session and the source, no audio will be received.

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🎙 Audio Input Options

Method	Best For	AV Channel Required?
Streamer Dashboard	Browser-based streaming from a mic or mixer	❌ Optional (auto-infers if set)
Web Agent	Lightweight agent for public/shared-use computers	✅ Yes
Desktop Agent	Persistent AV environments (Mac/Windows/Linux)	✅ Yes
Mobile Browser	Interpreters using Safari or Chrome on phones/tablets	❌ No (uses Dashboard mode)
AV Ingress (RTMP/SRT/WHIP)	Pro broadcast setups (OBS, vMix, vdo.ninja)	✅ Yes

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⚠️ Important Notes

• Streamer Dashboard is the easiest option for most hosts. If you assign an AV Channel to your session, it will be automatically picked up — no manual channel selection needed.
• Mobile Browser streaming works just like the Streamer Dashboard.
• Desktop Agent, Web Agent, and AV Ingress must be manually linked to the same AV Channel configured in the session.
• AV Ingress introduces natural streaming delay (due to RTMP/SRT/WHIP protocols). It’s best used for online-only events — not recommended for in-person audiences who need real-time experience.

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🛠 Need to manage AV Channels? Visit Dashboard → A/V Inputs → Channels to create, name, and configure channels with their corresponding keys.

📘 See Platform Overview & Requirements for setup guides.

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7. Configure Interpretation Options

InterScribe supports multiple translation and voice delivery options:

• ✅ Live Captions & Translations – Enabled by default. Converts spoken input into 100+ written languages instantly.
• 🗣 AI Voice Interpretation (Beta) – Natural-sounding voices read translations aloud. One language included per session. Add more as needed.
• 🖥 In-Device Text-to-Speech – Lets attendees’ own devices read captions aloud using browser voice. No extra cost.
• 🎧 Human Interpreters – Assign interpreters by language. Invite them via email directly from the setup screen.

💡 Tip: Mix and match. Use AI for Portuguese and a human interpreter for Spanish, for example.

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8. Add Context & Glossary

This helps improve transcription and translation quality — especially for unique names, acronyms, or technical language.

• Context – Briefly describe the topic or format of your session (e.g. “Worship and preaching” or “Medical AI conference panel”).

• Glossary – Add key terms, people, or concepts.

  • Boost terms you want prioritized
  • Replace words commonly misrecognized
  • Block terms you don’t want spoken or shown

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9. Finalize & Create

Review your setup. When ready, click Create Event. Your session will now appear on your dashboard and portal (if set to public).

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10. Go Live

1. Click the Streamer icon beside your session.
2. Choose your audio input (mic, interface, stream).
3. Press Start Streaming.
4. (Optional) Click Start Event to open the room early.
5. InterScribe begins real-time transcription, translation, and interpretation.

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11. Your Audience Joins

Attendees can access your event via:

• QR code
• Direct link
• Your branded portal

They can:

• Select a language
• Read captions
• Listen to voice translation
• Save notes or highlights (if using InterScribe Anywhere)

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🔁 Managing Recurring Sessions

Recurring sessions help streamline repeated events.

How to Set Up

1. During session creation, under Schedule, select Recurring Event.
2. Choose your interval (e.g. Weekly, Monthly).
3. Set the time and days.
4. Define an end date.

Managing Recurrences

• Edit recurrence pattern – Updates only future sessions.
• Edit one occurrence – Modify individual dates without affecting others.
• Delete one occurrence – Removes that date; the rest remain active.

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✏️ Editing Existing Sessions

You can update a session at any time:

What You Can Edit	Notes
Title & Description	Updates appear instantly
Schedule & Recurrence	Adjust time or pattern; use caution with recurrences
Visibility	Switch between Public/Private without breaking links
Languages & Interpretation	Add/remove languages or reassign interpreters live
Context & Glossary	Immediate effect on recognition accuracy

⚠️ Preferences Reminder: Settings in Preferences → Events & Sessions only apply to new sessions. Existing events remain unchanged.

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✅ Best Practices

• Set your time zone correctly in your profile.
• Test your audio before going live.
• Use Rooms for QR-stable venues like classrooms or sanctuaries.
• Schedule in advance and reuse recurring sessions to save time.
• Encourage attendees to choose their language before the event starts.

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❓ FAQs

Can I delete a session? Yes. Open the session by clicking Edit, scroll to the bottom of the page, and click Delete. This action is permanent and cannot be undone.

Can I reuse a session’s setup? There’s no “Clone” button, but there are three ways to avoid repetitive setup:

• Use recurring events for repeated sessions (e.g. weekly services)
• Manually recreate the session using the same options
• Set default configurations under Settings → Customization to pre-fill your preferred language, audio, and interpretation settings for all new sessions

💡 Tip: Default settings won’t change existing sessions but will apply automatically when creating new ones.

Can I change interpretation options during a session? Yes. You can switch interpreters or add AI voice channels live. Attendees may briefly hear a transition, but won’t be disconnected.

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🔗 Related Articles

• Your First Event – Step-by-Step
• Platform Overview & Requirements
• Visibility & Invitation Settings
• Event Metadata & Tags
• Upload & Manage Event Assets